Protect proof time
The written and dimensional proof is where names, titles, hierarchy and finish decisions are resolved. Reserve internal approval time rather than treating it as instant.
Freeze recipient data
A clean spreadsheet with final spellings and categories prevents late rework. One owner should approve the complete list before personalization begins.
Build a delivery buffer
Event access, inter-city movement and individual addresses all introduce variables. Plan delivery before the event day and inspect every package on arrival.